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Position Description

Position: Administrative Assistant – Treasury

Department: Administration

Reports To: Treasurer

Class: Hourly FT


Summary

Provides administrative and secretarial support to the Treasurer, using sound judgment and initiative. Assists with daily office operations, staff support, and visitor coordination to ensure efficient and professional service delivery.


Authority & Accountability

Works under limited supervision with authority delegated by the supervisor. Responsible for meeting deadlines and completing assigned duties independently. May oversee temporary staff or clerical assistants as needed.


Key Responsibilities

  • Receipting: Process remittance checks and other payments.
  • Accounts Payable: Assist with check preparation and reimbursement requests.
  • Maintain communication database for local treasurers.
  • Keep the office organized and manage filing systems.
  • Maintain supervisor’s calendar and coordinate travel/lodging.
  • Handle routine and complex phone inquiries.
  • Mail Processing: Open, date, sort, and distribute incoming mail.
  • Maintain meeting minutes, records, and documentation.
  • Prepare reports, assist with special projects and order office supplies.
  • Coordinate departmental social activities and events.
  • Assist in planning meetings and conventions.
  • Mail treasurer supplies and remittance forms.
  • Perform other tasks as assigned by the supervisor.


Qualifications

  • Associate degree (AA/AS) or equivalent experience.
  • Proficiency in Microsoft Office Suite.
  • Strong written and verbal communication.
  • Professional appearance and conduct.
  • Excellent organizational and time-management skills.
  • Ability to multitask and prioritize.
  • Customer service-oriented attitude.
  • Resourceful and proactive when resolving issues.


Work Environment

Office-based role in a comfortable, well-lit setting. Minimal physical demands. Travel is rare and requires prior approval. Must manage stress effectively and work collaboratively. Overtime is seldom required and only with prior supervisor approval.